Published By - Brian Curtis

Top 15 Enterprise Content Management Systems

Enterprise Content Management Systems

Enterprise content management is a set of pre-defined procedures, tools and strategies that help a business in managing their documents especially unstructured data like excel sheets, word documents, images or PDFs. Basically, it is a system designed to store data centrally so that that it is accessible to everyone readily.

Organizations use this system as a tool for storing, tracking, editing and collaborating with the content created and other related projects, all this with maintaining appropriate security levels. Also, administrator can assign permission privileges considering the employee level along with various other factors.

This also helps in streamlining cycle of information and with the help of embedded workflow various other business processes can be automated. Thus, enterprise content management serves as an enterprise platform for securely storing massive amounts of content, building and management of workflows, distributing information and integrating it with other systems.

5 Important Benefits of ECM

Increased Efficiency and Reduced Operating Costs

If I ask you, what is easy for you, if you have to search the whole office and consult 2-3 people for searching a document or if it is stored to a designated location which you can access with just a few clicks? Well, I would choose the latter. See how much time is going to be saved this way. Thus, it is ought to increase efficiency at work considerably.

Well, now that you’ve an ECM solution you don’t need paperwork anymore, right? So, you’ve slashed your paper consumption dramatically, think of the costs it’ll save you as there’s no need of papers anymore! Also, there’s an empty space for you to utilize as you don’t need a storage space anymore. My suggestion? Ask them to get a foosball table!

Reduced Processing Time

ECM provides proper organized structure for storing company’s documentations and information. So when everything is just a few clicks away, it eradicates the time taken to search for documents thus decreasing access time.

Improved Information Sharing

With all the data placed centrally, it allows people to easily share data with utmost ease. Everything is just a few clicks away.

Improved Customer Service

On unlocking instant access, one can get real-time visibility of the statuses and requests of customers. Therefore, allowing companies to attend the need of the customers faster than before. Thus, increasing the overall service quality that company provides.

Analyze Workflow

An ECM system keeps track of the documents accessed and the activities done on them, thus, enforcing security policies easily. The system also keeps track of the auditing and reporting on both the data which company possesses or needs.

List of Top Enterprise Content Management Systems

Top 4 Open Source ECM Systems

Let’s have a look at a few open source ECMs which people can avail for free and without any cost.

Cignex Datamatix ECM

CIGNEX’s ECM solution manages, captures, protects, delivers and archives asset information of an organization through an easy-to-use interface while providing access to enterprise information – anytime.

Features

  • User experience, anywhere and any device
  • Security, encryption and role based access
  • Storage, volume, archival, backup and retention
  • Data/content, versioning and classification
  • Performance, speed, multi-user and global

Plone’s ECM

Plone’s ECM is first and foremost a CMS. It’s ideal for large content heavy websites and also perfect for private intranets. Another advantage of having Plone is that it can also serve as an outstanding document management system in many cases.

Features

  • Enterprise integration
  • exible workflows
  • Industrial strength security
  • Limitless extensibility
  • Robust scalability

Alfresco’s ECM

Alfresco Content Services provide a flexible, open and scalable Enterprise Content Management capability. Content can be accessed from anywhere and can be easily integrated with other business applications.

Features

  • Open, easy to integrate & extend
  • Cloud native architecture
  • Brings content & processes together seamlessly
  • Information governance simplified
  • Access & collaborate on content from anywhere

Django CMS

As per Django’s website, “Django’s CMS is a user-friendly system with a powerful and intuitive drag-and-drop interface. It’s designed around the needs of multi-lingual publishing, and has built-in tools for SEO.”

Features

  • Multi-site capability
  • Reusable design
  • Integrated statistics
  • Drag & drop content management
  • Hiding contents for mobile devices

Top 11 Paid ECM Systems

Ascend ECM

Ascend’s ECM Solution is capable of managing unlimited types of files and documents. It offers an extremely scalable solution with the help of a long and short-term storage management functionality. It is a very easy-to-use system as the drop-in product architecture will reduce product training along with cutting down on installation and maintenance time, plus the associated cost.

Features

  • Archiving & retention
  • Document management
  • Document indexing
  • Drop-in product architecture

Konica Minolta’s ECM

Konica Minolta’s ECM system solutions know the best as to how to integrate with the line-of-business systems for hassle-free operations.

Features

  • Document indexing
  • Full text search
  • Version control
  • Image editor

DocStar ECM

Specifically designed for midsized organizations i.e. 100-1,000+ employees. DocStar ECM is the best document management solution according to me. Empowering budding businesses to better decision making and delivering fast ROI with intelligent data capture and retrieval.

Features

  • Collaboration tools
  • Compliance tracking
  • Electronic signature
  • Document archiving
  • Document assembly
  • Document indexing
  • Document retention
  • File recovery
  • File type conversion
  • Offline access
  • Optical character recognition
  • Version control

DocuWare ECM

Flexible integrations, with zero-compromising cloud services identified as the best-fit for automating, digitizing and transforming key processes alongside over 500,000 satisfied users.

Features

  • Collaboration tools
  • Compliance tracking
  • Document archiving
  • Document indexing
  • Document retention
  • Electronic signature
  • File recovery
  • Optical character recognition
  • Offline access
  • Version control

EverTeam ECM

Data archiving is one of the simple approaches to data migration. Instead of hustling the data from the old system to the new, it can be archived in the current managing system. This is suitable for cases in which older data is important to the organization and might be needed for future reference. This is one of the strengths of this ECM solution.

Features

  • Leverage standard connectors
  • Search and retrieve
  • Select content
  • Enforce security
  • Leverage analytics
  • Manage retention
  • Optimize storage

OnBase ECM

OnBase Enterprise Content Management system combines document management, records management and business process management in a single application. OnBase’s ECM allows organizations to automate their business processes and reduce the cost and time of performing important business functions through effortless management and control of the content.

Features

  • Secured storage and safe access
  • Collaboration tools
  • Document archiving
  • Document indexing
  • Document retention
  • File recovery
  • Offline access
  • Optical character recognition
  • Version control

IBM’s ECM

IBM’s ECM assigns business content to work and allows organizations to comprehend new value. Collaborating in the cloud, mitigating risk, managing records, improving employee productivity and capturing documents are some highlights of this solution.

Features

  • Collaboration tools
  • Compliance tracking
  • Document archiving
  • Document assembly
  • Document indexing
  • Document retention
  • Electronic signature
  • File recovery
  • File type conversion
  • Offline access
  • Optical character recognition
  • Version control

Laserfiche ECM

Laserfiche’s ECM solution automates the processes, integrates applications and manages content across the organization. This works smoothly within your existing infrastructure by bringing applications together and simplifying how the work gets done.

Features

  • Collaboration tools
  • Compliance tracking
  • Document archiving
  • Document indexing
  • Document retention
  • Electronic signature
  • File recovery
  • Offline access
  • Optical character recognition
  • Version control

Microsoft’s SharePoint

Desktop and applications sharing and viewing, annotation tools, instant messaging, Web slides, and Whiteboards are just a few powerful features that SharePoint provides.

Features

  • Discussion boards
  • Real Time editing
  • Protects content with powerful security
  • Coordinates content storage and flow

Xerox’s DocuShare

Xerox’s Enterprise Content Management solution offers a better way to manage both paper and digital content from creation to retention and then to transformation. Organizations can capture, store and share documents via on-premise or by cloud.

Features

  • Collaboration tools
  • Document archiving
  • Document indexing
  • Document retention
  • Electronic signature
  • File type conversion
  • Offline access
  • Optical character recognition
  • Version control

Oracle’s WebCenter Content

WebCenter Content provides a unified repository to house unstructured content that enables organizations in delivering it to business users in proper format while staying within the context of familiar applications that perfectly fits the way they work.

Features

  • Full text search
  • Video content
  • Effective document management
  • Capture and imaging
  • Content publishing
  • Digital asset management
  • Records management

Conclusion

ECM is a very important tool for any organization as it can change the way they handle all types of content. So choosing the right one is pretty crucial.

Well, don’t worry, we at YourTechDiet are more than happy to help. As far paid ECM systems are concerned, we think Laserfiche’s ECM is the best. It is suitable for all small, medium and large scale enterprises. Also it covers more geographical markets than others out there with better all round customer support. Not to forget, an additional ton of features too.

On the other hand, in regards to free systems, Plone’s ECM is the best, if you ask us. This solution is suitable for large websites with heavy content and is also appropriate for private intranets. Also, one of the plus points of having Plone’s ECM is that it also serves as an incredible document management system.

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